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Administrative Assistant

Posted : December 16, 2019

Division : Offshore IT Solutions

The Judge Group is currently seeking a seasoned Administrative Assistant. Candidates should have demonstrated skills in communication, multi-tasking, prioritizing work and the ability to think and work independently.  Ideal candidate will be responsible for maintaining data specifically for select divisions, extensive document manipulation (primarily in MS Word) and assisting in the efficient daily operation of our company. This position has periods with tight deadlines.   

Responsibilities

  • Reviewing/reformatting resumes 
  • Data entry 
  • Answering phones in a friendly and professional manner, directing callers, screening calls, taking and relaying messages 
  • Scan and file documents 
  • Assist senior level associates on calendar management, expense reporting and travel requests
  • Ensure that common areas in office premises are neat, tidy and equipped with required supplies 
  • Provide general clerical and administrative support to all levels of professionals 
  • Collaborate with senior level associates on scheduling meetings, conference calls and event planning 
  • Communicate with Corporate office for company guidelines and processes 
  • On-boarding documentation 

Position Requirements: 

  1. Professional attitude, appearance and phone skills 
  2. Excellent customer service, communication and organizational skills 
  3. Ability to manage multiple tasks and competing priorities 
  4. Proficient with power point, word, excel, and comfortable with data base management. General ability to utilize technology to access information and improve efficiency 
  5. Typing preferably 50+ wpm accurately 

Job Specifications: 

  1. High School Diploma is required
  2. Preferably over 5 years of experience
  3. Working knowledge of Microsoft 2010 Outlook, Word, PowerPoint & Excel
  4. Working knowledge of standard office equipment (printers, scanners, etc)
  5. Willingness to learn new technologies
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